This piece of (free) software is awesome ! If you use Outlook and manage huge PST files, you’ll love it ! I sure do!
Lookout is lightning-fast search for your e-mail, files, and desktop integrated with Microsoft Outlook™. Built on top of a powerful search engine, Lookout is the only personal search engine that can search all of your e-mail from directly within Outlook – in seconds…
You can use Lookout to search:
* E-mail messages
* Contacts, calendar, notes, tasks, etc.
* Data from exchange, POP, IMAP, PST files, Public Folders
* Files on your computer or other computers
Just enter your search and press enter. Results are instant. Lookout will find your search terms hiding nearly anywhere in your Outlook mailbox – subjects, bodies, phone numbers, addresses, etc.
I’ve tried it today, and a simple search in about 3 500MB PST files gave me about 350 results (files, emails and apointments) in 0.3 seconds !
Try it, it’s free and very USEFULL ! I dont know how I’ve worked until now without that software!
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There are plenty of posts about emails overload at work, email organization, email productivity… There are even interesting blogs dedicated to the subject.
Actually, increasing email volume is a reality we have to face up. Here is how I try to deal with the “Inbox overload”.
* Folders: I automatically organize inbound mail into folders: as I belongs to different email lists, I like to get inbound emails automatically classified based on the destinatory lists to which I belongs; I have a folder for each list.
* Thread (pre)view: I organize emails in each folders by “Conversations topics” (Outlook), filtering “unread email” only, and I enable the “2 lines Autopreview”: I get a fast preview of full conversations with unread (new) mail. That way, I can see rapidly the topic of each thread and if it has already been dealt with by any list member (generally a colleague). I’m able to fastly discard full conversations (possibly tens of email) in a minute — “mark as read” button is your friend!
* Snarf: I sometimes also use SNARF, the Social Network and Relationship Finder, from Microsoft Research: It let me see if I have new unread emails from people which I frequently exchange with. I can also fastly mark those emails as read and or delete them.
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Need a temporary email address for web site registration or whatever? Go to Jetable.org, type your real email address and they will give you a temporary generated email alias.
You can set the time validity of the address (1 hour, 1 day, 1 week). Easy and usefull!
They also provide you with a Firefox extension.
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